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Privacy Notice

Introduction

ProtectED CIC Privacy Notice

1.0    Introduction

ProtectED CIC ("we," "us," or "our") is committed to protecting the privacy and security of personal data. This Privacy Notice explains how we collect, use, store, and protect personal information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.​

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2.0    Who we are

ProtectED CIC is a Community Interest Company dedicated to improving student safety, security, and wellbeing in higher education institutions. Our registered office is Landmark House, Station Road, Cheadle Hulme, Stockport,  SK8 7BS.

 

3.0    What personal data we collect

We may collect and process the following types of personal data:

  • Membership information: Names, job titles, institutional affiliations, and contact details of representatives from member universities and partner organisations.

  • Communication data: Information provided when contacting us via email, website forms, or other communication channels.

  • Event registration data: Information collected when individuals register for ProtectED events, webinars, or workshops.

  • Website usage data: IP addresses, cookies, and analytics data (see our Cookies Policy for details).

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4.0    How we use your data

We process personal data for the following purposes:

  • To manage ProtectED membership services and accreditation processes.

  • To communicate with members, partners, and stakeholders about relevant activities, news, and events.

  • To organise and administer ProtectED events and initiatives.

  • To comply with legal and regulatory obligations.

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5.0    Legal basis for processing

We process personal data under the following lawful bases:

  • Contract: Where processing is necessary for membership services or event participation.

  • Legitimate interests: To communicate with members, promote engagement, and improve our services.

  • Consent: Where required, we will seek consent (e.g., for marketing communications). You may withdraw consent at any time.

  • Legal obligation: Where processing is necessary to comply with legal or regulatory requirements.

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6.0    How we store and protect your data

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse. Data is stored securely, and access is restricted to authorised personnel only.

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7.0    Data sharing and third parties

We do not sell or rent personal data. We may share information with:

  • Service providers assisting with IT, website hosting, or event management.

  • Regulatory authorities where required by law.

  • Event partners and collaborators (only when necessary and with appropriate safeguards).

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8.0    Data retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this notice or as required by law

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9.0    Your rights

Under the UK GDPR, you have the following rights:

  • Access: Request a copy of your personal data.

  • Correction: Request correction of inaccurate or incomplete data.

  • Erasure: Request deletion of your data where applicable.

  • Objection: Object to processing based on legitimate interests.

  • Data portability: Request transfer of your data in a machine-readable format.

  • Withdraw consent: Where processing is based on consent, you can withdraw it at any time.

 

To exercise your rights, contact us at Privacy@Protect-ED.org.

 

10.0  Contact information

If you have any questions or concerns about this Privacy Notice or our data practices, please contact:

        Data Protection Officer ProtectED CIC

        Landmark House

        Station Road

        Cheadle Hulme

        Stockport  SK8 7BS  UK

 

        Email: DPO@Protect-ED.org

 

11.0  Updates to this Privacy Notice

We may update this Privacy Notice periodically. The latest version will always be available on our website.

 

Effective date: 1 March 2019​

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